Transport Invoice Verification & Cost Allocation Specialist with Italian

Are you looking for a new job in Poznań? Do you have similar professional experience and have a very good command of Italian?

Do not hesitate - apply!

What we expect

• Education in logistics, accounting, business administration, or a similar administrative field
• Experience in forwarding, transport planning, customer service, or financial/logistics administration
• Strong analytical and numerical accuracy skills
• Very good knowledge of MS Office, especially Excel (Access/Power BI is a plus)
• Ability to work confidently with ERP/TMS tools and financial/transport systems
• Very good English communication skills (min. B2 level), and Italian
• Structured, detail-focused, proactive, and solution-oriented working style
• Strong customer focus and ability to collaborate across teams
• Willingness and motivation for continuous personal and professional development
• Willingness to continuously learn and improve processes

Nice to have:

• Fundamental and practical transport knowledge across different transport modes (road, sea, air)
• Ability to read, interpret, and apply transport tariffs and tariff tables
• Ability to understand complex structures, processes, and interdependencies within the supply chain

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What we offer

• Contract of employment
• Attractive salary
• A hybrid model of work (2/3 days per week in the office in the centre of Poznań)
• A job in an international environment
• This a great opportunity to be a contributor of importance to the company’s accounting
• A lot of opportunities to develop both professionally and personally
• A team of highly diverse and dedicated colleagues that believes in Teamwork

Your tasks

• Work as part of the EMEA Finance Operation Center team to support regional transport finance activities
• Receive, check, and process incoming transport invoices (e.g. sea, road, air, etc.) as well as logistics services (customs, storage, etc.)
• Verify that services were performed and invoice details match agreed rates and contractual terms
• Allocate and code invoices in relevant IT systems based on the accounting structure and transport-consuming unit
• Process credit notes, payment reminders, and ensure correct postings in ERP/TMS systems
• Identify and resolve incorrect or incomplete invoices and coordinate corrections with carriers and internal teams
• Execute and monitor internal and external billing for transport services and other
• Monitor transport costs and contribute to financial transparency
• Maintain all related documentation and produce reports, statistics, and presentations
• Collaborate with internal customers, controllers, logistics teams, and purchasing
• Participate in IT system development discussions and raise missing functionality needs
• Support colleagues, participate in projects, and ensure high-quality work in compliance with guidelines