Vendor Management Coordinator Specialist

For our Client, we are currently seeking a qualified candidate for the position of Vendor Management Coordinator Specialist. In this role, you will be responsible for supporting the Vendor Manager in measuring and managing globally preferred P&C vendors. We are looking for an action-oriented professional who will take ownership of daily administrative, data-driven, and coordination tasks.

What we expect

• demonstrates business acumen and confidence to take ownership of day-to-day tasks, including basic supplier coordination and administrative activities
• experience and interest in project management, human resources, customer engagement, and/or supplier management
• ability to build and maintain effective stakeholder and vendor relationships within a global network
• good organizational and prioritization skills, with the ability to maintain a structured approach and ensure all relevant information and materials are readily accessible
• excellent written and verbal communication skills in English, with the ability to clearly convey information, ideas, and instructions
• high attention to detail and strong analytical skills, with the ability to work with and interpret data accurately to support decision-making
• proficiency in Microsoft Office tools, particularly Excel and PowerPoint; ability to update and maintain Power BI reports is an advantage
• proactive, collaborative, and action-oriented mindset, with the ability to work independently and coordinate tasks effectively
• capable of handling administrative tasks such as scheduling, documentation, and data management, including coordination with admin support team in India (VMO) and support for Learning and Third-Party Workforce activities
• interest in data analysis and visualization
  

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What we offer

• work in an international and well-known tobacco company
• starting salary: 8,239 PLN gross per month
• benefit system (OK system, Medical package)
• funding for the canteen - 270 PLN monthly
• flexible working hours
• temporarycontract, with possibility of extention
• hybrid work (office in Cracow, Czyżyny)

Your tasks

• supporting the Vendor Manager in measuring and managing globally preferred and strategic P&C vendors. Works with multi-function teams and vendors. Maintains positive and performing relationships with stakeholders and suppliers through regular communication, collaboration and support
• gather and consolidate vendor performance data, including project overview sheet, stakeholder satisfaction survey, spend analysis, for stakeholder transparency and vendor performance reviews. Download data, consolidate, visualise and upload it to SharePoint, update Power BI reports, ensuring accuracy and consistency
• Vendor Performance Reviews, scheduling performance reviews with Vendor Manager, Suppliers and Stakeholders, performance reviews presentation preparation i.e., vendor Net Promoter Score feedback, supplier list of projects, supplier KPI/SLA performance, taking and distributing pre-read and post event notes, uploading business reviews files into shared area
• maintaining the Master Preferred Supplier List and Contract Management list; Central storage in shared files of all preferred vendors' contracts. Supporting purchase order requests for stakeholders, managing Accounts Payable invoice enquiries with Finance teams and suppliers, vendor creation and extension
• point of contact for vendor teams and stakeholders' queries (invoicing issues, payment request, purchase orders support, vendor creation, vendor brochure updates, digital offering catalog additions)